Northern Territory Numbered Acts Northern Territory Numbered ActsPart 9, Division 3
repeal, substitute
(1) The records service must facilitate the preparation of records retention and disposal schedules.
(2) A records retention and disposal schedule must be consistent with relevant records standards and archives standards.
(3) A records retention and disposal schedule must specify classes of records and determine the following:
(a) whether a class of record has temporary or permanent status;
(b) the retention period for a temporary class of record;
(c) authorised disposal actions for a class of record.
A records retention and disposal schedule must be approved by the records service, archives service and chief executive officer of the public sector organisation responsible for the schedule.
In this Division:
"other service" means:
(a) for the records service – the archives service; and
(b) for the archives service – the records service.
"responsible service", for a standard, means the service responsible for preparing the standard under section 137A or 137B.
(1) The records service must prepare standards for managing records (other than archives and permanent records) for approval by the Minister.
(2) The matters that must be dealt with in the standards include, but are not limited to, the creation, maintenance and security of records.
(1) The archives service must prepare standards for managing archives and permanent records (whether those records are in the custody of the archives service or not) for approval by the Minister.
(2) The matters that must be dealt with in the standards include, but are not limited to, the following:
(a) the transfer of permanent records from a public sector organisation to the archives service;
(b) access to Territory Archives;
(c) preservation formats for digital records (including archives).
When preparing a standard, the responsible service:
(a) must seek comments or submissions from the public sector organisation to which the standard is intended to apply; and
(b) must consult with the Commissioner to ensure that, if the standard is approved by the Minister, compliance with the standard will be consistent with the objects of this Act; and
(c) must seek comments or submissions from the other service; and
(d) may seek comments or submissions from any other person.
(1) The responsible service for a standard must submit the standard to the Minister for approval.
(2) The Minister may, by Gazette notice, approve the standard if the Minister is satisfied:
(a) the responsible service has complied with section 137C in the preparation of the standard; and
(b) the standard is consistent with the objects of this Act.
(3) The Gazette notice must include:
(a) the standard name and a short description of its contents; and
(b) a statement about how to obtain a copy of the standard.
(4) The standard takes effect on:
(a) the date the notice is published in the Gazette ; or
(b) if the notice specifies a later date – that date.
(1) The responsible service for a standard must review the standard at least once every 3 years and, as a result of that review, may submit a revised or replacement standard to the Minister for approval.
(2) Sections 137 to 138 apply to the preparation and approval of a revised or replacement standard.
The responsible service for a standard must provide a public sector organisation with the advice (including training) the service considers appropriate to enable the organisation to comply with the standard.